Thank you for choosing to support CHSF through one of our fundraising events.

These terms and conditions contain important information regarding participation, and upon entry you agree to and accept these terms and conditions.

General Terms

• In the event of circumstances beyond our control resulting in us being unable to provide our services, we shall have no liability in respect of any losses or damages arising directly or indirectly from such circumstance.
• All bookings are subject to these terms and conditions which may not be varied without our written agreement.
• All participants taking part in a CHSF event, or an event promoted by CHSF do so at their own risk. In no circumstances shall CHSF be liable for any injuries, loss or damages whatsoever, including indirect, punitive, special, incidental or consequential losses connected with any aspect of this event.
• If necessary, you should gain advice from your GP as to whether you are physically prepared to undertake the challenge.
• Photographs will be taken of participants throughout the event, these will be used by CHSF on social media, promotional materials and any other marketing at the discretion of CHSF. It is the participant’s responsibility to let staff know at registration and/or via writing if you do not want to appear in any such materials.
• You are not permitted to use any of the sponsorship money that you raise to pay for your expenses. If you do not pass all the money that you raise to CHSF you are committing a criminal offence.
• The information you provide at registration will only be shared outside the organisation if you have a booked onto an event with an external event provider, it will not be passed to or shared with any other organisation.
• We will keep your details on our database so we can provide you with the best possible support every time you contact us.
• If applicable, you will use the equipment in the pack to fundraise for CHSF only and you will submit the money to them (CHSF).
• You will pay in all fundraising no later than six weeks after the event using the information provided in the pack and on our website. If you receive funds/sponsorship after this date, you will make every effort to pay to CHSF within 30 days.
• If you have registered for a charity place from CHSF, you will raise the minimum sponsorship specified by CHSF upon booking.
• If you have received a discounted place or free place for any CHSF event, the Benefit Rule will apply for Gift Aid.
  • What is the benefit rule? If a person receives a significant benefit as a result of giving money to charity, HMRC no longer see this gift as a voluntary donation, so it would not be eligible for Gift Aid. The benefit rule is used by HMRC to determine a level above which a donation is no longer considered a voluntary gift.
  • When does the benefit rule apply? It is most often fundraising events where the benefit rule applies. For example, charity challenge events, such as overseas or adventure events where accommodation/travel/food is provided. This will give a large benefit to participants who fundraise to cover their costs. If the charity is paying towards the cost of the event, then the benefit rule also applies. Examples of such events include: overseas treks, skydiving and challenge events.

    If the benefit rule is breached, donations from connected persons are also ineligible for Gift Aid. If the person receives a benefit, such as free accommodation, a discounted or free place, their connected persons are deemed to also benefit from this, rendering their donation ineligible for a Gift Aid claim.

  • What is a ‘Connected Person’? A connected person is defined as a spouse/civil partner of the donor/fundraiser, a linear relative of the donor/fundraiser or spouse/civil partner and a company under the control of the donor/fundraiser or one of the connected persons. You should advise the people sponsoring you about the benefit rule and if they are a connected person not to tick the Gift Aid box.

    More details about the benefit rule and connected persons can be found at www.gov.uk/guidance/gift-aid-what-donations-charities-and-cascs-can-claim-on.

• Any registration or booking fee paid is non-refundable. Where possible, we will look to reschedule the event and transfer your booking.
• Should you, for whatever reason, not take part in the event, all sponsorship forms and monies collected should be forwarded to CHSF or returned to your sponsors

If you are participating in the Skydive, please also read the following event-specific terms and conditions:

By taking part in a skydive in aid of the Children’s Heart Surgery Fund you are bound by the following terms and agree:

1. Your £550 sponsorship is made up of; a £50 booking fee made payable by yourself and goes towards your sponsorship; £229 skydive training fee and £171 donation to CHSF. Any money raised over £550 is classed as additional sponsorship and goes directly to the charity.
2. That if you intend to cover the cost of the skydive with sponsorship money you will aim to meet the minimum fundraising target set by the charity, otherwise you will cover the remaining amount yourself. If within cancellation dates, we will re-schedule or pull out and return the money to the sponsors.
3. To make every effort to exceed the target.
4. To send on any additional funds raised directly to the charity within the timeframe agreed. Failure to do so is considered theft.
5. To make clear to sponsors if you are not paying for the skydive yourself, that the costs will be covered by the donations.
6. That your contact details will be passed on to the charity and Skydiving centre. This is so that we may support you with your fundraising efforts and arrange to collect any additional sponsorship after the jump and so that Skydive Hibaldstow may contact you regarding your skydive. Your details will not be passed on by us to any other third party for any reason.
7. Skydiving is an adventure sport and participation involves a risk of injury or death and you voluntarily accept all the risks inherent.
8. That the Children’s Heart Surgery Fund charity will not accept any liabilities or responsibility for you taking part in a skydive.
9. Your contact details, height and weight information will be shared with the Hibaldstow Airfield to book you in for the skydive.
10. PLEASE NOTE: 100kg (15 stone) is the maximum weight allowed per participant (with clothes on) and there will be a surplus charge for those weighing 95-100kg.

If you are participating in a challenge booked through Run for Charity, please also read the following event-specific terms and conditions:

CHSF subsidise all Run for Charity places. If you cancel your place, for any reason, after confirmation of booking you will be liable to pay CHSF the full bookings. Please contact CHSF for individual event costs
That if you intend to cover the cost of the chosen challenge with sponsorship money and you will meet the minimum fundraising target set by the charity, otherwise you will cover the remaining amount yourself